REPERIO | PRIVACY POLICY

Our company, including all of our officers and employees, complies with the Personal Information Protection Law (Law No. 57 of 2003, hereinafter referred to as the "Personal Information Protection Law") and other guidelines and guidelines created by each competent authority based on the Personal Information Protection Law regarding personal information handled in all of our businesses and personal information of our employees, etc. We strive for appropriate handling and protection in accordance with the following personal information protection policy.

1.We strongly recognize the importance of personal information protection and clearly define the purpose of use within the necessary range to carry out our business activities such as job support site operation, etc., and appropriately acquire, use and provide personal information. The acquired personal information is used only within the scope of the purpose of use, and measures are taken to prevent use for purposes other than the purpose. We do not acquire personal information requiring special care (defined in Article 2, Paragraph 3 of the Personal Information Protection Law).
2. When we entrust all or part of the handling of personal information handled in our post-activity and personal information acquired from our employees, etc. by the measures of the preceding paragraph, and when we provide personal information to a third party, we select a business operator who has met a sufficient level of personal information protection and take appropriate measures by contract, etc.
3. We take reasonable security measures and preventive/corrective measures against the risk of leakage, loss, or damage of personal information.
4. We continuously review and improve to use personal information appropriately and to thoroughly protect it.
5. If there are any complaints or consultations regarding our handling of personal information, we will respond promptly and appropriately at the following personal information complaint and consultation window.

[Complaint and consultation window for personal information]

Reperio Co., Ltd.
Address: 2-24-4 4F, Nishi Gotanda, Shinagawa-ku, Tokyo, 141-0031, Japan
Contact: contact@reperio.jp
Representative Director of Reperio Co., Ltd., Takeaki Kubota

About the handling of personal information

We handle personal information with the utmost care in managing it, as stated below.

1. Definition of Personal Information

Personal information refers to information that can identify a specific individual by the name, address, telephone number, email address, company name, and other descriptions that make up the information. Also, even if the information alone cannot identify the individual, it is included in personal information if it can be easily compared with other information and can identify a specific individual as a result.

2. About Personal Information Protection Manager

We have appointed the following person as the Personal Information Protection Manager, and we are taking measures to prevent and correct unauthorized access, loss, destruction, alteration, leakage, etc. from outside by managing personal information appropriately and safely.
Personal Information Protection Manager: Head of Management Department
Contact: contact@reperio.jp

3. About the Purpose of Use of Personal Information

We collect personal information for the purposes listed below. In addition, we may change the purpose of use within a range reasonably recognized as having a relationship with the purpose of use in accordance with the Personal Information Protection Law.
(1) Information obtained from the subjects and users of our task management service "PATHWORK", talent data search service "DISCOVER", and other various services or systems (hereinafter referred to as "Services, etc.")

1. To register for the Services, etc. and provide information to business operators or companies affiliated with us
2. To build a talent database, introduce talents, manage talents, etc. necessary for providing the Services, etc.
3. To manage and operate seminars and various events operated by us
4. To distribute information such as email newsletters related to the Services, etc.
5. To conduct surveys, campaigns, contact, send gifts, etc.
6. To respond to inquiries and questions from the subjects
7. To advertise and promote services and products of us and third parties, and to solicit sales
8. To provide information on the Services, etc. and seminars
9. To carry out maintenance and management work for the Services, etc.
10. To use for improvement and development of the Services, etc.
11. To create statistical data processed into a format that does not identify individuals
12. To notify changes in terms, policies, etc. related to the Services, etc.

(2) Information obtained from applicants for our recruitment activities

1. To provide recruitment information, conduct recruitment selection, and confirm application history
2. To respond to contacts, inquiries, etc. from applicants
3. To provide information on events and seminars related to recruitment operated by us

(3) Information obtained from our employees and retirees

1. For employment management of our employees
2. For health management of employees and securing a proper working environmen

4. About Providing Personal Information

We will strictly protect the confidentiality of your personal information. For the purposes set forth in this policy, we may provide your personal information to the following parties.

1. Our group companies
2. Our auditors, accountants, lawyers, and other professionals
3. Companies providing services that support our business activities, such as data storage, maintenance services, database management, web analytics, and payment processing, etc.
4. Companies inheriting our business or assets due to organizational restructuring or business transfer, etc.

We do not provide personal information to third parties except in the following cases or without the consent of the individual.

1. When required by law
2. When it is necessary to protect a person's life, body, or property and it is difficult to obtain the person's consent
3. When particularly necessary for improving public health or promoting the healthy development of children and it is difficult to obtain the person's consent
4. When necessary to cooperate with a national institution or local public entity, or their delegates, in executing tasks prescribed by law, and obtaining the person's consent could impede the execution of these tasks
5. When entrusting all or part of the handling of personal information to a third party within the necessary scope for achieving the purpose of use
6. When personal information is provided in connection with the succession of a business due to merger or other reasons
7. When personal information used jointly with specific parties is provided to those parties, and legal requirements are met
8. When providing to a third party in accordance with Article 23, Paragraph 2 of the Personal Information Protection Law

Outsourcing of Services

Our company may outsource certain tasks necessary for the provision of our services (such as customer support) to third parties. In doing so, we may entrust all or part of our customers' personal information, including user data, to these third-party service providers located in the following countries or regions. These service providers are permitted to access only the minimum necessary personal information to perform the tasks on behalf of our company and are prohibited from using this personal information beyond the scope of the delegated tasks. Our company is responsible for ensuring that these service providers comply with legal obligations and our terms of use, which are equivalent to the obligations imposed on our company.

5. Provision to Third Parties under Article 23, Paragraph 2 of the Personal Information Protection Law

Our company may provide personal information to third parties in accordance with Article 23, Paragraph 2 of the Personal Information Protection Law, after notifying the Personal Information Protection Commission as follows:

(1) Items of Personal Information to be Provided
The personal information to be provided consists of information about the subjects of our services or similar, which can be obtained from public sources such as their social media. Specifically, this includes names, email addresses, residential areas, fields of interest, keywords, content of social media posts, presumed programming language skills, links to repositories containing their source code, work history, events attended, URLs of their social media profiles, as well as their number of followers, followings, and posts on social media.
Please note that we do not provide sensitive personal information.
(2) Method of Provision
The provision of information to third parties is conducted via the Internet network.
If you wish to stop the provision of your information to third parties, please contact us using the dedicated form at the following URL. Upon receiving your request, we will confirm that it is not a mistaken request from the individual and then cease the provision to third parties.
https://www.reperio.jp/optout/

6. Retention Period of Personal Information

Our company will store customers' personal information in an identifiable format only for the period necessary to achieve the purposes of handling personal information.
Additionally, our company may store customers' personal information when it is necessary for compliance with laws, resolution of disputes or exercise of rights, or in cases where immediate erasure of personal information is technically difficult, within the necessary scope.

7. About Acquiring Additional Information

Our application acquires permitted content only when the user chooses to integrate with external services.
The acquired information is shared with external services only within the scope authorized by the user and is stored in a secure, encrypted environment.

8. Use of Statistically Processed Data

Our company may create statistical data, processed in a way that does not allow individual identification, based on the personal information acquired. We may use such non-identifiable statistical data in accordance with legal provisions.

9. About Identity Verification

Our company verifies the identity of the user, using identifiable information (such as name, phone number, email address, password, etc.), when they use our services or when responding to requests for disclosure, correction, deletion, or suspension of use of personal information from the subjects.

10. About Acquisition and Use of Non-identifiable Attribute Information and Behavioral History

Our company uses cookies to protect user privacy, enhance convenience, deliver advertisements, and acquire statistical data. We may also use technologies such as cookies and JavaScript to acquire non-identifiable attribute information (such as age, gender, occupation, residential area, etc., limited to combinations that do not allow individual identification) and behavioral history within the site (accessed URLs, contents, reference order, etc.) provided by users. However, cookies and behavioral histories do not contain any personal information. Note that the reception of cookies can be declined through browser settings, although this may restrict some functionalities of our services when declined.

11. Procedures for Responding to Requests for Disclosure, Correction, Suspension of Use, etc.

Upon receiving a request for notification of the purpose of use of personal information, disclosure, correction, addition or deletion, suspension of use, erasure, and suspension of provision to third parties (hereinafter referred to as "Disclosure, etc.") from the subjects or users, our company will promptly respond within the scope required by law, after verifying the identity of the subjects or users. However, this does not apply if doing so may harm the life, body, property, or other interests of other users or third parties, if it is judged to significantly impede the execution of our company's business, or in other cases where our company is not legally obligated to comply with Disclosure, etc., except for the case mentioned in 5. For requests of Disclosure, etc., please contact the inquiry destination mentioned in section 12. The procedure is free of charge.

12. Methods of Data Protection

Our company protects personal information in the following ways:

Encryption: Stored data is encrypted using industry-standard encryption algorithms.
Secure Storage: Data is stored on dedicated servers with security settings and is protected.
Access Control: Access to the database is limited to authenticated individuals, and access permissions are kept to a minimum.
Regular Backups: Data is regularly backed up, and these backups are also stored in a secure location in an encrypted form.

13. Customer Rights

Subjects of the personal information that our company collects and processes have the following rights:

Right of Access: Users have the right to access their personal information.
Right to Rectification: Users can request correction of inaccurate or incomplete personal information held by our company.
Right to Erasure: Under certain conditions, users can request the deletion of their data.
Right to Data Portability: Users have the right to move, copy, or transfer their data to other service providers.
Right to Object: Under certain conditions, users can object to the processing of their data.
Right to Request Restrictions on Processing of Personal Information: The right to restrict the processing of your personal information under certain circumstances, including:
- When you object to the accuracy of your personal information (limited to the period necessary for our company to verify the accuracy).
- When our company no longer needs to process personal information for purposes other than the establishment, exercise, or defense of legal claims.
- When you object to our company's processing of personal information based on legitimate interests (limited to the period necessary to determine whether our legitimate interests override your interests, rights, and freedoms).

To exercise these rights, users can contact our company at any time.
Our contact information is listed at the bottom of this Privacy Policy.

14. Changes to 'Personal Information Protection Policy' and 'Handling of Personal Information'

Our company can arbitrarily change the 'Personal Information Protection Policy' and 'Handling of Personal Information' within the range that does not violate laws.

15. About Inquiries

For inquiries regarding the handling of personal information, please contact the following.

[Contact for Inquiries]

Reperio Co., Ltd.
Address: SG Terrace 6F, 7-9-5 Nishi-Gotanda, Shinagawa-ku, Tokyo, 141-0031, Japan
Contact: contact@reperio.jp